The boring parts of rostering, handled.
Collecting availability, balancing the load, chasing covers — jottedIn does the admin so you can run the actual business.
Who's free, collected while you do something else.
Three-level responses — Preferred, Available, Unavailable — against every date. Regulars set recurring patterns ("always free Saturdays"). Everything auto-saves, and automatic reminders chase the non-responders so you never send "just bumping this" again.
Deadlines keep it moving: you always know who's answered and who hasn't.
One click. A fair roster.
jottedIn fills the grid from real availability, spreads shifts evenly so your reliable people don't burn out, respects locked assignments, and honestly flags anything it couldn't fill.
Regenerate for a different solution anytime — or fine-tune by hand.
A roster you can actually drive.
Dates across the top, duties down the side. Drag staff into cells, drag duties to reorder, override staffing per date. Colour-coded duties, lock and warning indicators — everything where your eyes expect it.
A proper Draft → Proposed → Published workflow, with review deadlines and conflict flags, means nothing goes live half-baked.
Published rosters fall apart. Yours self-heals.
When someone can't make it, jottedIn asks the qualified people "can you cover?" — no group-chat scramble. Staff can propose mutual swaps too.
You stay in control: require approval, or let it run on autopilot. Configurable per organisation.
Your team never creates an account.
Signed, personal email links handle everything members do — availability, viewing shifts, covers, swaps. No passwords, no app store, nothing to forget. It's why casual staff and volunteers actually adopt it.
Coordinators get the full dashboard, with admin and standard roles, scoped to the rosters they run.
What's in the box.
| Feature | Free | Business · Organisation |
|---|---|---|
| Build the roster | ||
Roster grid with drag & drop Dates across the top, duties down the side, per-date staffing overrides |
✓ | ✓ |
Availability collection Preferred / Available / Unavailable via signed links, auto-saved, with reminders |
✓ | ✓ |
Auto roster generation Fair fill from real availability, with honest unfilled-slot flags |
— | Premium |
Recurring date patterns Every Sunday, Mon/Wed/Fri, fortnightly — dates generate themselves |
— | Premium |
Roster templates Save a configuration once, reuse it every season |
— | Premium |
| Your team's day-to-day | ||
No-login links for members Availability, shifts, covers and swaps — all by signed email link |
✓ | ✓ |
Covers & swaps Automatic cover requests to qualified people; mutual swaps with optional approval |
✓ | ✓ |
Installable app (PWA) Installs from the browser on any phone — no app store |
✓ | ✓ |
Push notifications & configurable reminders Nudges before every shift, tuned to your organisation |
— | Premium |
| Sharing & exports | ||
iCal calendar feeds Subscribe feeds per member or per duty |
✓ | ✓ |
Public roster views Shareable & embeddable — full names, first names, or duties only |
✓ | ✓ |
PDF & CSV exports For the noticeboard and the spreadsheet folk |
— | Premium |
| Admin & capacity | ||
Review workflow Draft → Proposed → Published, with deadlines and conflict flags |
✓ | ✓ |
Multi-coordinator roles Admin and standard roles, scoped to the rosters they run |
✓ | ✓ |
Capacity Coordinators · members · rosters |
2 · 10 · 3 | up to 15 · 250 · 50 |
Priority support A faster line to a human |
— | ✓ |
Everything around the roster.
Calendars & public views
iCal subscribe feeds per person or duty, plus a shareable, embeddable public roster — full names, first names, or duties only.
PDF & CSV exports
Print it for the noticeboard, or take the data wherever the spreadsheet folk need it.
On the fridge and the phone
Installable app with push notifications, and reminders before every shift.
Templates & recurring dates
Save a roster as a template, and let recurring patterns generate the dates for you. Premium
Multi-venue, multi-manager
Every venue in one account, coordinators scoped to what they run, timezone-aware throughout.
Privacy-first
Minimal data, GDPR-aware exports and erasure. Your people's details stay theirs.
Try all of it, free.
Start on the Free tier — no card, no clock. Premium features unlock from $15/month, flat.