Rostering that runs on people.
Collect availability with a tap. Publish a fair roster in minutes. No logins for your staff.
Every roster starts with the same two headaches.
First, finding out who's free. The staff group chat, reply-all emails, a spreadsheet someone forgets to update. It eats hours every week, and half the answers arrive after you've started anyway.
Then, the jigsaw. Fitting everyone in without double-booking anyone, over-working your most reliable people, or leaving Saturday's bar short. And the moment you publish it, someone can't make their shift.
jottedIn owns all three: collecting availability, building a fair roster, and handling the curveballs after.
From who's free? to published, in five steps.
Set up your roster
Name it, set the time, add your duties and how many people each needs. Recurring or hand-picked dates.
Ask who's free
One click emails everyone a personal link. They tap Preferred, Available or Unavailable. No login. Reminders chase the stragglers.
Generate a fair roster
jottedIn fills the grid from real availability, spreads the load evenly, and flags what it couldn't fill.
Review & publish
Send a draft so the team can flag clashes, then publish. Everyone gets their shifts, automatically.
Handle the curveballs
Someone can't make it? Qualified people are asked to cover — first to accept wins. Swaps too.
The boring parts, handled.
Your staff never create accounts.
Everyone gets signed, personal email links — for availability, viewing the roster, covers and swaps. No passwords, no app store, nothing to forget. It's the reason casual staff actually use it.
You get the full dashboard; everyone else just taps a link.
Tap once per date — it saves as you go.
A fair roster, built from real availability.
One click fills the grid. jottedIn balances the load so your reliable people don't get over-scheduled, respects locked assignments, and is honest about what it couldn't fill.
Don't like the result? Regenerate for a different solution — or drag people around yourself.
Covers & swaps on autopilot
"Can't make it" triggers cover requests to qualified staff. Swaps with optional manager approval.
A grid you can actually drive
Drag people into cells, reorder duties, override staffing per date. Draft → Proposed → Published.
Multi-venue, multi-manager
Run every venue from one account, with coordinators scoped to the rosters they manage.
Calendars, exports & the phone
iCal feeds, public roster views, PDF + CSV, installable app with push reminders before every shift.
Built for businesses that run on shifts.
If your week is a rota of lunch services, opens and closes, jottedIn was made for you.
One flat price. $15 a month.
Not per staff member — flat. Auto-generation, templates, exports and priority support included. Start on the Free tier with no card, upgrade when the roster outgrows it.
See pricingThe questions everyone asks.
Do my staff need accounts?+
No — that's the whole point. Staff get signed, personal email links for everything: sharing availability, viewing their shifts, accepting covers, proposing swaps. Only coordinators log in.
Is there a free trial?+
The Free tier is the trial — no time limit, no card. Upgrade, downgrade or cancel yourself anytime; billing is handled securely by Stripe.
Can staff swap shifts or find cover themselves?+
Yes. A “can't make it” automatically asks qualified staff to cover — first to accept wins. Staff can also propose mutual swaps. You choose whether either needs manager approval.
Does it work with our calendars and systems?+
Everyone can subscribe to an iCal feed of their own shifts (or a duty's). There's a shareable public roster view — full names, first names, or duties only — plus PDF and CSV exports for printing.
Is there a mobile app?+
jottedIn installs straight from the browser as an app on any phone — no app store. Push notifications and shift reminders included. And the email links work everywhere, app or not.
What about our staff's data and privacy?+
Staff are added by their organisation and we hold the minimum — typically a name and email. Data export and erasure are built in, GDPR-style. We never sell or share member data.
We're a non-profit — is it really free?+
Yes. Verified churches, clubs and community groups get the Organisation tier free — 15 coordinators, 250 members, 50 rosters and the premium features. Verification is an honour system: your registration number and country at sign-up. More for organisations →
Less juggling. More of the actual thing.
Set up your first roster in minutes. Free to start, no card — and your staff never need a login.